Every Pilgrim. Every Payment. Every Follow-Up.
Manage Every Pilgrim. Track Every Payment. Never Miss a Follow-Up.
PilgrimTrack Nigeria is a proposed administration platform for Hajj and Umrah agencies: a pilgrim registration tracker with payment, document and follow-up management in one place.
Administrative software only. Not a booking marketplace, visa service or government portal.
Administrative gaps it is designed to help close
Scattered records
Spreadsheets, paper files and chat messages make one clear view hard to build.
Unclear balances
Hajj payment tracking is difficult when verified payments and balances sit in different places.
Missed follow-ups
Incomplete Umrah document checklists and due tasks are easy to lose without a queue.
Four simple steps
1. Register
Add pilgrim records with reference numbers.
2. Record payments
Staff mark payments verified; balances update.
3. Check documents
Track checklist status per pilgrim.
4. Follow up
Work through due tasks and export reports.
Administration that keeps pace with the journey
Behind every pilgrim is a file, a balance and a checklist. PilgrimTrack helps your staff keep them organised, so your team can focus on people.
See the modulesPilot programme
We are inviting a few agencies to discuss a pilot. Scope and terms are agreed directly.
Join the Pilot ProgrammeFAQ
Is PilgrimTrack available now?
It is a proposed product. The demo is a front-end prototype.
Does it verify bank transfers?
No. Authorised staff mark payments as verified manually.
Does it message pilgrims automatically?
No. It provides message templates to copy and send through your own channel.
Is demo data secure?
Demo data is fictional and held in browser memory only. It is not secure storage; never enter real pilgrim data.
Hajj and Umrah agency workflow, organised
Registration & records
Pilgrim reference numbers, contact, pilgrimage type and departure group.
Payment tracking
Balance = package fee − verified payments. Overpayments are flagged for review.
Document checklist
Configurable items with statuses and notes. It does not validate passports or visas.
Follow-up tasks
Assignees, due dates, priorities, overdue highlights and copy-ready message templates.
Search & filtering
Find records by name, reference, balance or checklist state.
Reports & CSV
Summaries and CSV export of records.
Explore each module
Manage pilgrim records in one place.
A pilgrim registration tracker for Hajj and Umrah agencies: give every pilgrim a reference number and keep contact details, pilgrimage type and departure group together.
Reference numbers
Each pilgrim gets a unique reference so records stay consistent across staff.
The essentials
Name, phone, Hajj or Umrah, season or group and package fee in one form.
Search & filter
Find a record by name or reference, or filter by type and status.
Monitor verified payments and outstanding balances.
Hajj payment tracking built around one rule: outstanding balance = package fee − verified payments.
Verified only
Only payments marked verified by authorised staff reduce the balance.
Clear status
Paid, part-paid, unpaid and overpaid are calculated for you.
Overpayment flags
Amounts above the fee are flagged for review, never shown as a negative balance.
Track required documents and preparation progress.
An Umrah document checklist your team can configure, with a status and note for every item.
Your checklist
Edit the list of required items to match your agency's process.
Five statuses
Not Started, Pending, Submitted, Verified or Needs Correction.
Staff notes
Add a note to any item so the next person knows what is needed.
Organise tasks and important reminders.
Pilgrim follow-up management with assigned tasks, due dates and priorities in one queue.
Task queue
Reference, reason, assignee, due date, priority and next action.
Highlights
Overdue and due-soon tasks stand out so nothing is missed.
Message templates
Copy approved wording and send it through your own channel.
For agencies of every size
Small agencies
Managing your first groups? Replace spreadsheets with one organised record set and a simple daily view.
Medium agencies
Coordinate several staff with assigned follow-ups, clear payment status and shared checklists.
Large agencies
Handle larger volumes with search, filters and reports. Roles and permissions are planned for production.
Pilot programme
Placeholder pricing only, editable by the owner under Demo → Settings. Not a verified market rate.
Small
…
First groups, few staff.
Pilot (Medium)
…
Multiple staff, guided onboarding.
Large
…
Higher volumes, custom discussion.
About PilgrimTrack Nigeria
PilgrimTrack Nigeria is a proposed digital administration solution for Hajj and Umrah agencies, starting with Abuja.
Mission
Give Nigerian agencies practical, easy-to-use digital tools for everyday administration.
Vision
Well-organised, accountable pilgrim administration across Nigerian cities.
PilgrimTrack has no government endorsement, NAHCON approval, partnerships, certifications or customer testimonials.
Request a demo or join the pilot
Privacy, terms and data protection (draft)
Draft for the prototype; have it reviewed by a legal adviser before any production launch.
What the demo does
Uses fictional data in your browser's memory. It transmits and stores nothing on a server and is not secure storage.
What it does not do
No real multi-user storage, automatic reminders, automatic WhatsApp messages, bank verification or validation of passports, visas or travel documents.
Production plans
Secure authentication, agency-specific permissions, protected database with server-side validation, encryption in transit and at rest, backups, audit logs, record correction and deletion, and compliance with applicable Nigerian data protection requirements.
Acceptable use
Do not enter real personal, passport, medical or payment-card data in the demo. This site is information about a proposed product, not an offer or guarantee.